Call for Contributions

The iPres 2022 Call for Contributions is now closed.

The Call for Contributions closed on 8 March, it is no longer possible to submit your contribution.

Full papers (8-10 pages or 3,500-5,000 words for long papers, and 3-5 pages or 1,200-2,500 words for short papers) are due by 8th March 2022. Papers are in English. Papers must be novel, reporting on previously unpublished work. Long papers will be given more time to present at the conference than short papers. Short papers are more appropriate for work in progress, progressive ideas that do not yet have results, or and lessons learned from implementation projects. Papers are expected to be published in the proceedings. Both short and long papers will be peer-reviewed by three reviewers.

iPres 2022 will be a hybrid conference and proposals are welcome whether or not contributors will be present on site.  The decision to attend in person can be made at the point of registration.

    • Type of submission: ‘Long paper (8-10 pages)’ or ‘Short paper (3-5 pages)’
    • Conference Theme(s) Addressed:
      • Environment
      • Community
      • Exchange
      • Innovation
      • Resilience
  • Further Instructions: Follow the instructions given in the template to make sure all relevant information is available for the review process.  
  • Please note: The Internet Explorer browser is not supported. We recommend using Google Chrome or Microsoft Edge to submit your contribution.

If you are unable to use the templates offered, please get in touch via ipres2022@in-conference.org.uk 

Panels

The Call for Contributions closed on 8 March, it is no longer possible to submit your contribution.

We invite proposals for thematic panel discussions during the main conference program. These are due by 8th March 2022. Panel sessions bring together complementary or conflicting perspectives on a topic of importance to digital preservation. They should promote discussion, among the panellists, and with the audience. The topic should be innovative, have broad appeal to the conference participants, and clearly relate to one or more of the conference themes. We especially encourage panel submissions to include panellists that will bring diverse perspectives to the topic, and especially voices which have been historically overlooked. An extended abstract of up to 2 pages (up to 1,000 words) describing the proposed content and agenda of the panel is required.  An abstract of the panel will be published in the proceedings and there will be an option to extend this to a short paper for the proceedings, depending on ability of reviewers and contributors to meet the deadline. Panels will be peer reviewed by at least three reviewers.

iPres 2022 will be a hybrid conference and proposals are welcome whether or not contributors expect to be present on site.

  • Template: For Panel submissions authors must use the iPres 2022 Proposal Word template or iPres 2022 Proposal Google Doc template.
  • Submission format: Save your submission in the format of the template provided.
  • Submission upload: Upload your submission in Word to Events Air with the following settings:
    • Type of submission: ‘Panel’
    • Conference Theme(s) Addressed:
      • Environment
      • Community
      • Exchange
      • Innovation
      • Resilience
  • Further Instructions: Follow the instructions given in the template to make sure all relevant information is available for the review process.  
  • Please note: The Internet Explorer browser is not supported. We recommend using Google Chrome or Microsoft Edge to submit your contribution.
 
If you are unable to use the templates offered, please get in touch via ipres2022@in-conference.org.uk 

Posters

The Call for Contributions closed on 8 March, it is no longer possible to submit your contribution.

Posters provide a format for emerging issues, work in progress, case studies and self contained projects. Proposals require an extended abstract of up to 2 pages (1,000 words) that clearly describes the topic to be presented and states its unique contribution to the field. These are due by 8th March 2022. Posters should aim to improve knowledge, foreground new capabilities, or share practical solutions, workflows and experiences. More detailed instructions about the format of posters will be provided closer to the time but bearing in mind the conference is hybrid, proposers might want to consider how their ideas can be animated or illustrated beyond the constraints of a printed A2 sheet in order that it can have an impact beyond the venue.  An abstract of the poster will be published in the proceedings and there will be an option to extend this to a short paper for the proceedings, depending on ability of reviewers and contributors to meet the deadline. Posters will be reviewed by two reviewers.

iPres 2022 will be a hybrid conference and proposals are welcome whether or not contributors expect to be present on site. 

  • Template: For Poster submissions authors must use the iPres 2022 Proposal Word template or iPres 2022 Proposal Google Doc template.
  • Submission format: Save your submission in the format of the template provided.
  • Submission upload: Upload your submission in Word to Events Air with the following settings:
    • Type of submission: ‘Posters’
    • Conference Theme(s) Addressed:
      • Environment
      • Community
      • Exchange
      • Innovation
      • Resilience
  • Further Instructions: Follow the instructions given in the template to make sure all relevant information is available for the review process.  
  • Please note: The Internet Explorer browser is not supported. We recommend using Google Chrome or Microsoft Edge to submit your contribution.
If you are unable to use the templates offered, please get in touch via ipres2022@in-conference.org.uk 

Workshops and Tutorials

The Call for Contributions closed on 8 March, it is no longer possible to submit your contribution.

Workshops are intended to be hands-on and/or participatory. Proposers are free to decide how to structure and design them. Workshops might concern the development of a skill, or discussion and collaboration on the topic covered in the workshop. Workshops prioritise group work and participation, with less time dedicated to presentation.  Workshop propsers are invited to report their findings as a short paper in the proceedings after the event and the abstract will be published by default.

Tutorials are didactic with explicit learning intention and outcome focuses on a contained topic presented by expert(s). They are an opportunity for a deep dive into a method or procedure, or gain experience with tools and standards. Proposers are free to decide how to structure tutorials though some hands-on learning and practical outcome is preferred. They can include time for group discussion of the content covered. By the end of the tutorial, participants are inspired and equipped to deploy their new skills. Participants are encouraged to editorialize their learning for informal publication, but not in the proceedings where only the abstract will be published.

An extended abstract of up to 2 pages (up to 1,000 words) describing the proposed content and agenda is required for both and are due by 8th March 2022.

iPres 2022 will be a hybrid conference and proposals are welcome whether or not contributors expect to be present on site.

  • Template: For Workshop and Tutorial submissions authors must use the iPres 2022 Proposal Word template or iPres 2022 Proposal Google Doc template.
  • Submission format: Save your submission in the format of the template provided.
  • Submission upload: Upload your submission in Word to Events Air with the following settings:
    • Type of submission: ‘Workshop’ or ‘Tutorial’
    • Conference Theme(s) Addressed:
      • Environment
      • Community
      • Exchange
      • Innovation
      • Resilience
  • Further Instructions: Follow the instructions given in the template to make sure all relevant information is available for the review process.
  • Please note: The Internet Explorer browser is not supported. We recommend using Google Chrome or Microsoft Edge to submit your contribution.
If you are unable to use the templates offered, please get in touch via ipres2022@in-conference.org.uk 

Hack-a-thon

The Call for Contributions closed on 8 March, it is no longer possible to submit your contribution.

The Program Committee invites proposals for hackathon sessions. Hack-a-thons should be hands-on, interactive and should focus on practical challenges and results of wide benefit for the preservation community. Hack-a-thons should bring together problem owners and solution providers to work together and provide time for in-depth analysis, reflection and experiments for technical or conceptual problems. An extended abstract of up to 2 pages describing the proposed content of Hack-a-thon is required. Leaders of Hack-a-thons are invited to report their findings as short papers, though by default only the abstract will be published.

There will be only one available slot for this activity and should we receive multiple proposals around the same topic or experiment we would like to open the conversation between proposers to see whether they can be merged or bridged, or to transfer a hack-a-thon proposal to the ‘Digital Preservation Bake-Off Challenge’.

Some criteria need to be taken into account:

  • there should be no less than 2 and no more than 4 named leaders;
  • organizers should be experienced in the topic or tool in such a way that they can explain and help set up the necessary technology;
  • the proposal should consist of a focused topic, a clear structure and a (set of) aims to achieve during iPres;
  • the proposal should describe how the hack-a-thon’s process and results will engage the wider digital preservation community gathered at iPres.  They may for example use the conference website to invite samples and test cases prior to the conference; they may generate and share documentation during the conference; set up consultation sessions with collection owners, archive users or service managers at the conference; provide progress reports during the conference; and an end of Hack-a-thon showcase to delegates

iPres 2022 will be a hybrid conference and proposals are welcome whether or not contributors expect to be present on site.  

An extended abstract of up to 2 pages describing the proposed content and agenda is required and is due by 8th March 2022.  

  • Template: For Hack-a-thon submissions authors must use the iPres 2022 Proposal Word template or iPres 2022 Proposal Google Doc template.
  • Submission format: Save your submission in the format of the template provided.
  • Submission upload: Upload your submission in Word to Events Air with the following settings:
    • Type of submission: ‘Hack-a-thon’
    • Conference Theme(s) Addressed:
      • Environment
      • Community
      • Exchange
      • Innovation
      • Resilience
  • Further Instructions: Follow the instructions given in the template to make sure all relevant information is available for the review process.
  • Please note: The Internet Explorer browser is not supported. We recommend using Google Chrome or Microsoft Edge to submit your contribution.
 
If you are unable to use the templates offered, please get in touch via ipres2022@in-conference.org.uk 

Digital Preservation Bake-Off Challenge

The Call for Contributions closed on 8 March, it is no longer possible to submit your contribution.

The Program Committee invites proposals for a Digital Preservation ‘Bake-Off’ Challenge.  Although there is no actual baking at the Bake-Off, the whimsical name of this activity sets the light-hearted tone to a serious purpose.

The Digital Preservation Bake-Off Challenge is framed as a competition between solution providers demonstrating their products while allowing participants to observe the process and verify the claims that are made.  A group of ‘judges’ provide a common challenge, based on a common set of inputs and requirements, to a group of technologists who are given a fixed amount of time to produce a required output using their standard toolkits and workflows.  At the end of the allotted time, the judges assess whether the participants have achieved the desired goal and award prizes accordingly. This approach means  technology providers demonstrate their systems and tools based on real world problems selected by the community, but are also able to learn from the experience. 

At this stage we invite suggestions of real digital preservation challenges which can be put to vendors and developers.  

These should focus on practical impediments to the preservation of digital materials.  They should be based on real world situations but be of wide enough relevance that they will be recognised by the global digital preservation community. It may relate to any competent digital preservation theme, such as integrating digital preservation into line-of-business systems, thorny content types, metadata extraction and handling, meeting user requirements, scaling up, or achieving greater efficiencies while not sacrificing quality of outcomes. They may relate to end to end systems or specific tools and applications.  It is preferred though not essential that these relate to one of more of the themes of the conference.

An extended abstract of up to 2 pages describing the challenge is required. The abstract should describe the inputs and outputs and significant requirements that arise. Proposers should also be ready to provide sample data and may be asked to act as judges. As a general rule, solution providers should not propose challenges.  Instead they will be invited to participate in the challenge once the draft program is published.

An extended abstract of up to 2 pages describing the proposed content and agenda is required and is due by 8th March 2022.    

  • Submission upload: No template upload is required for Bake-Off submissions, add your proposal directly into the free text field in Events Air:
    • Type of submission: ‘Bake-Off’
    • Conference Theme(s) Addressed:
      • Environment
      • Community
      • Exchange
      • Innovation
      • Resilience
  • Please note: The Internet Explorer browser is not supported. We recommend using Google Chrome or Microsoft Edge to submit your contribution.

Digital Preservation Bake-Off Challenge

The Program Committee invites proposals for a Digital Preservation ‘Bake-Off’ Challenge.  Although there is no actual baking at the Bake-Off, the whimsical name of this activity sets the light-hearted tone to a serious purpose.

The Digital Preservation Bake-Off Challenge is framed as a competition between solution providers demonstrating their products while allowing participants to observe the process and verify the claims that are made.  A group of ‘judges’ provide a common challenge, based on a common set of inputs and requirements, to a group of technologists who are given a fixed amount of time to produce a required output using their standard toolkits and workflows.  At the end of the allotted time, the judges assess whether the participants have achieved the desired goal and award prizes accordingly. This approach means  technology providers demonstrate their systems and tools based on real world problems selected by the community, but are also able to learn from the experience. 

At this stage we invite suggestions of real digital preservation challenges which can be put to vendors and developers.  

These should focus on practical impediments to the preservation of digital materials.  They should be based on real world situations but be of wide enough relevance that they will be recognised by the global digital preservation community. It may relate to any competent digital preservation theme, such as integrating digital preservation into line-of-business systems, thorny content types, metadata extraction and handling, meeting user requirements, scaling up, or achieving greater efficiencies while not sacrificing quality of outcomes. They may relate to end to end systems or specific tools and applications.  It is preferred though not essential that these relate to one of more of the themes of the conference.

An extended abstract of up to 2 pages describing the challenge is required. The abstract should describe the inputs and outputs and significant requirements that arise. Proposers should also be ready to provide sample data and may be asked to act as judges. As a general rule, solution providers should not propose challenges.  Instead they will be invited to participate in the challenge once the draft program is published.

An extended abstract of up to 2 pages describing the proposed content and agenda is required and is due by 8th March 2022.    

  • Template: For Digital Preservation Bake-Off submissions authors must use the iPres 2022 Proposal Word template or iPres 2022 Proposal Google Doc template.
  • Submission format: Save your submission in the format of the template provided.
  • Submission upload: No template upload is required for Bake-Off submissions, add your proposal directly into the free text field in Events Air:
    • Type of submission: ‘Bake-Off’
    • Conference Theme(s) Addressed:
      • Environment
      • Community
      • Exchange
      • Innovation
      • Resilience
  • Further Instructions: Follow the instructions given in the template to make sure all relevant information is available for the review process.
  • Please note: The Internet Explorer browser is not supported. We recommend using Google Chrome or Microsoft Edge to submit your contribution.