Registration

Registration for iPres 2022 is open!
Register now to secure your place and benefit from the early bird fee.

We are planning for iPres 2022 to be primarily a face-to-face meeting in the beautiful city of Glasgow, Scotland. We very much hope that colleagues from around the world can participate in person, meet old and new friends, network and have fun. We recognize that attending physically may not be possible for everyone, so iPres 2022 will also offer an online program.

iPres 2022 Registration Fees

In-Person and Virtual Registration Rates for the conference are listed below. All prices are listed in GBP. We welcome participants to register for iPres 2022 via the online registration form. Between 4 April and 31 July the early bird fee applies, so register now and secure your place!

Before you register, please take a look at our funding opportunities and find out if you are eligible to apply for a grant to help cover the costs of travel and accommodation.

We look forward to seeing you at the 18th iPres conference – online or in Glasgow, Scotland – from 12 -16 September 2022.

Registration Fees (In-person attendance)

 

Registration TypeEarly (until 31 July)Late (until 2 September)Onsite (from 3 September)
Standard£397£497£597
Student*£250--

*Students will be asked to upload proof of their current student status

In Person Registration Fees Include:

  • Attendance at all sessions including workshops and tutorials (12 – 16 September)
  • Morning and afternoon refreshment breaks and lunch (on 13, 14 & 15 September)
  • One ticket to attend the Civic Reception courtesy of the Rt Hon The Lord Provost and Glasgow City Council (Welcome Reception) on Tuesday 13 September
  • One ticket to attend the Conference dinner on Wednesday 14 September
  • Access to recordings of online program

Student Registration includes all of the above except the conference dinner.  Tickets for the conference dinner can be added separately.

Registration Fees (Online attendance)

Registration TypeEarly (until 31 July)Late (until 2 September)Onsite (from 3 September)
Standard£225£300£350
Student*£175--

*Students will be asked to upload proof of their current student status

Online Attendance Registration Fees Include:

  • Priority access to a selected online program, including online exclusive activities and discussions, live streamed main sessions and key notes.
  • Access to recordings of online program

Registration Office

iPres 2022 has assigned In Conference as the Registration Office for this event. Please direct all registration and/or payment inquiries directly to ipres2022@in-conference.org.uk.

Terms and Conditions

Payment of Registration Fees
Full payment must be made by credit/debit card at the time of registering.

Cards accepted are VISA, Visa Debit and MasterCard. Unfortunately, we cannot accept American Express or Maestro.

Full payment must be received in full prior to the conference. If you register at the early registration rate, payment must be received in full by the Early Registration deadline. If payment is not received at this time, your registration rate will automatically be changed to standard registration and the higher fee will be due.

On receipt of your registration form, a confirmation email and receipt will be sent to you by the conference organizers. If you have not received this within 5 working days of registering, please contact the conference organizers by emailing ipres2022@in-conference.org.uk.

STANDARD CANCELLATION TERMS

All alterations or cancellations to your registration must be made in writing and will be acknowledged by email. Notification should be sent to ipres2022@in-conference.org.uk.

An administration charge of £40.00 will be made to any participant cancelling before 1 August 2022. Cancellations received after 1 August 2022 will be required to pay a full registration fee. However, if you are unable to attend, substitutes are welcome at no additional cost.

By submitting your registration, you agree to the terms of the cancellation policy.

COVID CANCELLATION TERMS

Conditions that apply to cancellations, substitutions and rescheduling of the conference due to COVID-19 are listed below.

All other cancellations will be subject to the standard cancellation terms.

Cancellation of the face-to-face event

If the face-to-face conference is cancelled as a result of an outbreak of COVID-19 restricting travel to, or circulation within Glasgow, Scotland, iPres 2022 will hold a virtual conference and all delegates will be transferred to the virtual event. All ancillary costs (cancelled flights etc) will not be the responsibility of iPres 2022.

Registration changes

Delegates who are unable to attend the conference due to their location in a declared COVID-19 hot spot will be automatically transferred to become virtual delegates. It is the responsibility of the individual to contact the conference organizers (in writing) if they are affected by a local lock-down, no refund will be applicable to no shows.

Substitutions

Substitutions are allowed for delegates. Please notify the iPres 2022 secretariat in writing if substitutions are required.

Substituting a presenting author with an alternative person (one of your co-authors only) is acceptable and should be notified to ipres2022@in-conference.org.uk. Note that we will make no undertaking to change the name and order of the authors in the iPres 2022 conference program and proceedings.

No Shows will NOT be refunded.

ACCOMMODATION 

Please thoroughly check the cancellation policy with your selected hotel prior to booking.

We recommend that all attendees consider travel insurance.

Liability
By no means shall iPres 2022 be held liable, either directly or indirectly, for any problematic issue that may occur within the framework of the conference and its organization, not only with respect to the organizers but also with respect to third parties (airline companies, hotels, transportation, taxis, etc.) while in the performance of duties or services even indirectly related to the conference.

This contractual liability exemption clause is equally valid in case of an event of force majeure which leads to the disruption and/or the partial or complete cancellation of the conference programme, for reasons not attributable to iPres 2022. An event of force majeure is defined as an unforeseen and exceptional event – be it climatic, environmental, political or socio-economic – and does not imply any limitation.

Furthermore, the delegate also expressly agrees to totally absolve iPres 2022 from any responsibility and liability about travel insurance and related costs or claims. It is solely up to the individual to seek out and purchase or otherwise obtain the necessary insurance with regards to his/her travel, etc. and/or to independently issue a claim against any third party that may be responsible for direct or indirect losses or damages caused to or suffered by the delegate en route to and from the conference.

Data Protection Act 1998/2003
The 18th International Conference on Digital Preservation will use your personal data only for purposes connected to this conference and no details will be passed onto any third parties.

Validity of Passports
It is your responsibility to ensure that your passport is valid for travel, and we recommend that you check with your local Embassy. Please note that some countries require your passport to be valid for up to 3 months from the date of return.

Important Message
Please be aware of unofficial websites offering hotel accommodation and registration packages. They are not representing iPres 2022 and you should only book via this website for registration, and we advise you reserve accommodation only via our appointed housing partner.

Should you have any questions please feel free to email us at ipres2022@in-conference.org.uk.