Peer Reviewed Contributions
The following contributions will be peer-reviewed before acceptance: long and short papers, panels, posters, workshops, tutorials, and hackathon sessions. Contributions should explicitly address at least one of the Conference Themes. Individuals submitting proposals which are accepted are required to attend the conference in person or online: registration is mandatory.
All contributions in the peer-reviewed categories will be submitted through EventsAir. You will be prompted to create an account if you do not already have one. After creating an account, you will be prompted to submit a proposal in one of the categories. A peer review process will follow, and you will be notified of acceptance or rejection of your proposal by the Program Committee. In addition the program committee may make acceptance conditional on minor improvements, or may permit resubmission if a proposal needs more thorough revision.
Important dates for all peer-reviewed submissions:
● 1st December 2021 – Call for Contributions Published
● 8th March 2022 – Call for Contributions (Peer Reviewed Content) Closes*
● 18th May 2022 – Submission Notification
● 17th June 2022 – Draft Program Published
● 29th June 2022 – Submissions Revision Deadline
● 12th September 2022 – Conference Opens
● 16th September 2022 – Conference Closes
● 27th October 2022 – Deadline for Submission to Proceedings
● 3rd November 2022 – Proceedings Released**
*Note there will be no extension
** World Digital Preservation Day 2022
Proposals are welcomed for long papers (8-10 pages) or short papers (3-5 pages). They should be novel, reporting on previously unpublished work. Long papers are given more time at the conference to present a fully rounded argument based on completed research into a well scoped topic. Short papers are more appropriate for work in progress, emerging conclusions based on partial results or pilot programs, or lessons learned from implementation projects. Papers are expected to be published in the proceedings and each submission will be reviewed by at least three reviewers.
Detailed instructions for paper submissions are to be found under the ‘How to Contribute‘ section.
Panels
We invite proposals for thematic panel discussions during the main conference program. Panel sessions bring together complementary or conflicting perspectives on a topic of importance to digital preservation. They should promote discussion, among the panellists, and with the audience. The topic should be innovative, have broad appeal to the conference participants, and clearly relate to one or more of the conference themes. We especially encourage panel submissions to include panellists that will bring diverse perspectives to the topic, and especially voices which have been historically overlooked. An extended abstract of up to 2 pages describing the proposed content and agenda of the panel is required. Panels are invited to submit a report of their discussion to proceedings as a short or long paper but by default only the abstract will be published.
Detailed instructions for panel submissions are to be found under the ‘How to Contribute‘ section.
Posters
Posters provide a format for emerging issues, work in progress, case studies and self contained projects and to highlight and share innovative solutions. They require an extended abstract of up to 2 pages that clearly describes the topic to be presented, its relevance to one or more conference themes, and states its unique contribution to the field. Posters should aim to improve knowledge, foreground new capabilities, or share practical solutions, workflows and experiences. More detailed instructions about the format of posters will be provided closer to the time but bearing in mind the conference is hybrid, proposers might want to consider how their ideas can be animated or illustrated beyond the constraints of a printed A2 sheet in order that it can have an impact beyond the venue. Posters will be published as an abstract in the proceedings, but subject to recommendation of the reviewers and completion by the deadline, these may be written up after the conference as short papers for the proceedings.
Detailed instructions for poster submissions are to be found under the ‘How to Contribute‘ section.
Workshops and Tutorials
Workshops are intended to be hands-on and/or participatory. Proposers are free to decide how to structure and design them whether in person or online. The content should be designed to fit the master program with one or more blocks of ninety minutes each. Workshops might concern the development of a skill, or discussion and collaboration on the topic covered in the workshop. Workshops prioritise group work and participation, with less time dedicated to presentation. Workshop proposers are invited to report their findings as a short paper in the proceedings after the event and the abstract will be published by default.
Tutorials are didactic with explicit learning intention and outcome focuses on a contained topic presented by expert(s). They are an opportunity for a deep dive into a method or procedure, or to gain experience with tools and standards. Proposers are free to decide how to structure tutorials though some hands-on learning and practical outcome is preferred. They can include time for group discussion of the content covered. By the end of the tutorial, participants are inspired and equipped to deploy their new skills.
Workshops and tutorials proposals should fit the master program and be structured around one or more blocks of ninety minutes each. They may be in person or online so the proposer should take care to ensure the interaction they envisage is suited to the platform. Experience shows that hybrid tutorials and workshops can be challenging to facilitate and should be avoided.
An abstract for each accepted tutorial and workshop will be published in the proceedings and participants are encouraged to editorialize their learning for informal publication. An extended abstract of up to 2 pages describing the proposed content and agenda is required for both. Detailed instructions for workshop and tutorial submissions are to be found under the ‘How to Contribute‘ section.
Hack-a-thon
The Program Committee invites proposals for hack-a-thon sessions. These should be hands-on, interactive and should focus on practical challenges and results of wide benefit for the preservation community. Hack-a-thons should bring together problem owners and solution providers to work together and provide time for in-depth analysis, reflection and experiments for technical or conceptual problems.
An extended abstract of up to 2 pages describing the proposed content of the hack-a-thon is required. An abstract describing the hack-a-thon will be published in the proceedings. Depending on outcomes and the support of reviewers, leaders of hack-a-thons may be invited to report their findings as short papers after the conference.
Detailed instructions for hack-a-thon submissions are to be found under the ‘How to Contribute‘ section.
Digital Preservation Bake-off Challenge
The Program Committee invites proposals for a Digital Preservation ‘Bake-Off’ Challenge. Although there is no actual baking at the Bake-Off, the whimsical name of this activity sets the light-hearted tone to a serious purpose.
The Digital Preservation Bake-Off Challenge is framed as a competition between solution providers demonstrating their products while allowing participants to observe the process and verify the claims that are made. A group of ‘judges’ provide a common challenge, based on a common set of inputs and requirements, to a group of technologists who are given a fixed amount of time to produce a required output using their standard toolkits and workflows. At the end of the allotted time, the judges assess whether the participants have achieved the desired goal and award prizes accordingly. This approach means technology providers demonstrate their systems and tools based on real world problems selected by the community, but are also able to learn from the experience.
At this stage we invite suggestions of real digital preservation challenges which can be put to vendors and developers.
These should focus on practical impediments to the preservation of digital materials. They should be based on real world situations but be of wide enough relevance that they will be recognised by the global digital preservation community. It may relate to any competent digital preservation theme, such as integrating digital preservation into line-of-business systems, thorny content types, metadata extraction and handling, meeting user requirements, scaling up, or achieving greater efficiencies while not sacrificing quality of outcomes. They may relate to end to end systems or specific tools and applications. It is preferred though not essential that these relate to one of more of the themes of the conference.
An extended abstract of up to 2 pages describing the challenge is required. The abstract should describe the inputs and outputs and significant requirements that arise. Proposers should also be ready to provide sample data and may be asked to act as judges. As a general rule, solution providers should not propose challenges. Instead they will be invited to participate in the challenge once the draft program is published.
Detailed instructions on the Digital Preservation Bake-off Challenge are to be found under the ‘How to Contribute‘ section.